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GOUDHURST PARISH COUNCIL
Local Government for Goudhurst, Kilndown and Curtisden Green

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MINUTES OF THE ANNUAL MEETING OF GOUDHURST PARISH COUNCIL

at The Jessel Room, Goudhurst Parish Hall on Monday 13 June 2016 at 7.30 pm 

PRESENT:  Councillors Anthony Harris (Chairman), Mrs Angela Broom, David Boniface, Alan Foster, Sean Gilder, Phil Kirkby, Tom Malt, Barry Noakes,  Mrs Georgia Read-Cutting, Guy Sutton and Stephen Wickham.  1 Member of the public.

APOLOGIES FOR ABSENCE

062/16 were accepted from Cllr Sean Gilder (family commitment).  Also County Cllr Alex King.

DISCLOSURES OF INTEREST

063/16 The Chairman reminded Members of their responsibility to any Declarations of Interest on Agenda items for this meeting and any changes to their Register of Interest Declarations.

MINUTES OF THE LAST MEETING

064/16 It was resolved that the Minutes of the meeting held on 09 May 2016, copies of which had been previously distributed to Members, be signed by the Chairman as a correct record.

QUESTIONS FROM THE PRESS AND THE PUBLIC

065/16 There were no questions from the public.

REPORTS FROM COUNTY AND BOROUGH COUNCILLORS

066/16 No significant matters were reported.

AMENITIES COMMITTEE

The Chairman of the Amenities Committee presented a written report to update Council

067/16 Chequer Field.  Following Minutes 368/15 and 369/15.   It was noted that on 19 May 2016 the Chairman of the Amenities Committee and the Clerk had met with the Interim Property and Estates Manager of TWBC.  Mr Peter Bamford, the groundsman appointed by the Parish Council attended as an expert witness. The purpose of the meeting was to address, firstly, the reasons why the Parish Council feels unable to sign the transfer of title documents from TWBC and secondly the poor drainage at the south end of the Chequer Field football pitch which renders the pitch unfit for play when it is wet.  The former matter has been outstanding for some 6 years and it was noted that there was now nobody at the Town Hall who had been involved in the legal issues throughout.  The poor drainage matter had progressively worsened to the point that the Parish Council considered the pitch not fit for purpose. The Parish Council wished to know whether the specification for the construction of the pitch, which had been the responsibility of TWBC, had been inadequate or had the contractor not met the specification. The meeting has lasted over 3 hours and the Parish Council attendees had thought that the Interim Property and Estates Manager had gone away to review the TWBC files relating to the outstanding matters and then to bring forward some suggested solutions.  His subsequent e-mail of 03 June 2016 to the Parish Council did not bring forward any clear proposals to resolve the two major outstanding issues.  It was resolved that the Clerk will write to TWBC to ask for better proposals to resolve the outstanding issues.

068/16 Glebe Field.  Following Minute 370/15.  It was noted that on 28 April 2016 the Clerk had a telephone conversation with the Diocesan Land Agent who indicated that the proposed lease to the Parish Council on the Glebe Fields could be concluded in the next 3 to 6 months.

069/16 Goudhurst Pond De-silting project.  Following Minutes 046/16.   It was noted that 4 contractors had shown an interest in the project specification.  Two had subsequently withdrawn.  Of the remaining 2 contractors, one proposes to spread the silt dredged from the Pond on farmland.  The other proposes to truck it away to a land fill site.  Both are going to submit formal quotes.  It was resolved that the Clerk will investigate potential sources of grant funding for this project.

070/16 Hedge on the south side of Goudhurst Pond.  It was resolved not to proceed with the proposed removal of the hedge until it is clear when the de-silting of the Pond will be carried out.  It was noted that the Goudhurst Parish Hall Committee should be consulted on the project.  It was resolved that the Clerk will investigate potential sources of grant funding for this project.

071/16 Trees.  It was resolved to carry out some maintenance work as required on trees at ‘Tattlebury Triangle’ and The Plain.  The Clerk will apply for the necessary planning permission. The 2015 report from The Kent Men of the Trees mentioned that some work is needed to trees at the Kilndown Millennium Green and the Clerk will raise this matter with the Trustees.

072/16 Goudhurst in Bloom Competition 2016.  Cllr Mrs Broom reported that preparations for the competition are well in hand.

073/16 Legionella.  The Clerk had reported that Council does not does not appear to be currently compliant with all of the relevant legislation relating to the pavilion at Chequer Field and the public toilets at Balcombes Hill.  He has obtained quotes from 3 organisations.   It was resolved that the Clerk should take up the offer from Aqua Pure South East of a compliance check which will lead to a full Risk Assessment.  It was further resolved to agree expenditure of up to £700.00 in the first year for a full regular service of testing and cleaning (some aspects are monthly, others are quarterly) with record keeping.   The Clerk will report progress on the project to Council.

074/16 Balcombes Hill Public Toilets – Wallgate.  It was noted that, from comments received from the public, the cleanliness and general appearance of the toilet block is much improved since the Parish Council took over the facility on 21 March 2016.   The 4 hand washing units are 27 years old and although working satisfactorily now, Wallgate says that they no longer have a full range of spares.  Furthermore the cost of running the new units will be significantly less. The cost of 4 modern replacement units will be £8,243 fitted, net of VAT.  Resolved: to defer replacing the units as there is no budget provision for them in 2016/17 year but to consider a budget provision to replace them in 2017/18.

075/16 Replacement of the Parish Flagpole.  It was resolved to approve expenditure of up to £722.00 net of VAT to replace the flagpole that stands adjacent to Goudhurst War Memorial.  The Clerk will liaise with the Goudhurst Branch of the Royal British Legion on the procurement and installation.

077/16 BT Pay Phones.  It was noted that there are two BT Pay Phones in the Parish: One is at The Plain and the other at Chequers Road.  Both are in poor condition and need a good clean.  It is not clear if they are supposed to be active. The Clerk has been in touch with BT who has promised remedial action before the end of June.

078/16 Civic Amenity Vehicle.  It was noted that TWBC has given notice that there are to be changes to when the Sunday Amenity Vehicle visits the rural parish and what types of rubbish can be disposed of in the vehicle.  Council will publish more detail when it is received from the Borough Council.

079/16 Defibrillator Project – Kilndown.  Following Minute 374/15.  Cllr Mrs Read-Cutting reported that a local contractor has been appointed to re-paint the old telephone kiosk and the arrival of the special red paint, supplied by BT, is imminent.

The plan is to have a commissioning ceremony one early evening in September 2016.  That will  followed by a briefing by Cllr Mrs Read-Cutting on how the de-fib works.  It was agreed that she will obtain quotes to obtain a quantity of ‘fridge magnets’ with info about the de-fib equipment.

HIGHWAYS & FOOTPATHS COMMITTEE

The Chairman of the Highways & Footpaths Committee reported:

080/16 Automatic Traffic Count.  An Automatic Traffic Count will be carried out on the A262 Cranbrook Road from 22 June 2016 for 7 days by Traffic Survey Partners Ltd under the auspices of Kent Highways.

A similar survey was carried out in this same week some years ago and the purpose is to collect data on the increase or decrease in traffic volumes and types of vehicles, particularly HGVs.  Resolved:  to agree expenditure of £225.00 + VAT for this project.

POLICY & STAFFING COMMITTEE

081/16 Clerk’s Contract Terms and Conditions.  Following Minute 322/15 and following a question raised by a member of the public. Council confirms and clarifies that the Clerk’s rate of pay was set according to SPC35 on the 2015 NALC scale (being the equivalent to £30,178 annum for a 37 hour week).

082/16 Council’s Insurance.  It was resolved  to accept the Zurich Insurance quote of £1,103.45 in the 1st year under a 5 year long term Agreement. It was noted that the Clerk had obtained other quotations through  Came & Co.an Insurance Broker who specialises in Local Government insurance.

POLICE & NEIGHBOURHOOD WATCH

The Chairman of the Police & Neighbourhood Watch reported:

083/16 CCTV.  It was noted that an inquorate meeting had been held on 02 June 2016 attended by the Chairman of this Committee and the Clerk with Mr Peter Rolington as Adviser.  The purpose of the meeting was to view a demonstration from Sunstone Systems on the latest CCTV equipment and what they can supply and install according to Council’s wishes.  It was noted that some organisations in the Parish have expressed an interest on contributing to the costs of the project if their premises can be included.  Sunstone Systems will assist Council meet the legal requirements of the Data Protection Act as they relate to CCTV systems.   The Parish Council will now map the areas to be covered by a new CCTV system so that Sunstone can respond with costed proposals. After some discussion, in view of the potential net cost, this project may need to be accommodated in the 2017-18 budget.

YOUTH COMMITTEE

The Chairman of the Youth Committee reported:

084/16 Play Area equipment at Kilndown Village Hall and the Millennium Green.  The Youth Committee indicated that they alone could not consider the draft Council Policy document ‘Grant Awarding Guidelines’ and suggested that the matter should dealt with by the Policy & Staffing Committee.  The Clerk will consult further with the Chairman on this matter.

PLANNING COMMITTEE   

It was resolved to note the following Decisions from TWBC and agree the Representations:

085/16 DECISIONS

16/500928 Butchers Shop High St Goudhurst

Change of use of the existing retail unit and storage areas (Retail A1) to residential use (C3) to include internal alterations.

Refused permission

16/500929 Butchers Shop High St Goudhurst

Listed Building Application: Change of use of the existing retail unit and storage areas (Retail A1) to residential use (C3) to include internal alterations.

Refused permission

16/501398 Wagtail Farm Jarvis Lane Goudhurst

Change of use of barn from agricultural store to a mixed (sui generis) use of agricultural store and building materials store

Granted permission

16/501852 Etchinghill Farmyard Gore Lane Goudhurst

Conversion of building from use for storage of vehicles (Class B8 of Schedule of Use Classes Order) to a dwelling and demolition of redundant buildings

Granted permission

16/501871 Maypole Barn Maypole Lane Goudhurst

Conversion and change of use of Maypole Farm Barn to provide a two bedroom holiday let

Granted permission

16/502030 3 Welches Ladham Road Goudhurst

Erection of a single storey rear extension and new front porch. Loft conversion with one velux window

Granted permission

16/502381 Windy Ridge Lady Oak Lane Goudhurst

Application for the removal of Condition 3 of planning application ref WE/5/73/146 (Erection of an agricultural workers dwelling) being the occupation shall be limited to a person solely or mainly employed or last employed in the locality in agriculture

Granted permission

16/502457 Little Bewl Bridge Farm Hastings Road Lamberhurst

Conversion of 2 bay garage and store into annex accommodation

Granted permission

16/502458 Little Bewl Bridge Farm Hastings Road Lamberhurst

Listed Building Consent: Conversion of 2 bay garage and store into annex accommodation

Granted permission

16/502663 Trowswell Hill Cottage North Road Goudhurst

Demolition of existing 3 bed house and construction of a new 4 bed dwelling

Granted permission

086/16 APPLICATIONS considered by the Parish Council Planning Committee in May 2016:

16/501468 Bricklayers West Road Goudhurst

Listed Building Consent:  Application for the removal and replacement of windows and door to the south-west elevation

Recommend approval

The works to the window will improve its relationship with other older windows and the replacement door appears to a necessary process.   Subject to the views of the Conservation Officer, GPC is content that the application is approved.

16/503433 Spring Wood Lodge Bedgebury Road Goudhurst

Extension to existing ground floor with first floor extension above.  Addition of a roof light to existing rear elevation and erection of a single storey rear extension. Demolition of existing outbuilding

Recommend approval

These alterations will modernize the property as well as slightly increase its capacity, with minimal impact on the location or the AONB

16/503474 Combwell Farm Bedgebury Road Goudhurst

Construction of a single storey agricultural workers dwelling and associated car parking at Combwell Farm Goudhurst

Recommend approval

The greatly increased productivity of the farming unit would appear to require the provision of increased on site worker accommodation.

16/503750 East Winchet Stables Winchet Hill Goudhurst

Proposed single storey rear extension

Recommend approval

This extension, being totally enclosed by existing buildings will have no impact on the location or the AONB.   GPC would suggest a condition to prevent this annex becoming separately occupied from the main property.

16/503406 Viva Hair Design Ltd Bank House West Road Goudhurst

Installation of air conditioning condenser mounted to side of building

Recommend approval

In the proposed location the unit will be well screened by the staircase.   Subject to officers being satisfied that there will not be a noise nuisance to the flat above or the property opposite the unit, Goudhurst Parish Council is content that the application is approved.

16/503638 Whites Bedgebury Road Goudhurst

Replace dilapidated steel gates to rear of site with automated gates to mitigate congestion on public highway

Recommend approval

Subject to the proposal having no impact on the use of the immediately adjacent footpath and stile, Goudhurst Parish Council is content that the application is approved.

16/503802 10 Lurkins Rise Goudhurst

Demolition of existing garage and erection of Annexe accommodation

Recommend approval

This proposal, in effect, amounts to the erection of an additional dwelling.   However, since it is within the limits to build, there would appear to be no fundamental policy objection.   The new building will to some extent obstruct access to the existing house.   Officers should therefore determine whether, in view of this, it should be ancillary to the host property.

Delegate

16/503820 The Mount Curtisden Green Lane Goudhurst

Covered access link between 2 existing buildings

Recommend refusal

Recommend refusal only because, at present, the submitted plans do not allow a proper appraisal of the impact of this proposal on the host buildings or the street scene.   The applicant should submit additional plans.

NEIGHBOURHOOD DEVELOPMENT PLAN

087/16 Following Minutes 053/16 and 054/16.  It was noted that the Clerk had been in touch with Mr Chris Cowcher the VSOS (Village Support, Outreach and Sustainability) Community Manager at ACRE (Action with Communities in Rural England). He had accepted the Goudhurst Parish Council verbal proposal to draw up a Neighbourhood Development Plan (NDP).  Mr Cowcher had passed the details to Kathy Bugden at AwCiRK (Action with Communities in Rural Kent).  So that Goudhurst Parish Council can get started, Ms Bugden had drawn up a Village SOS Action Plan. This came with notification of a grant of £1,243.40 to cover initial costs.  It was resolved to accept the Action Plan and the Clerk will advise Kathy Bugden accordingly. The Next Actions on the Plan is to hold a ‘Preparation for the Public Meeting’ get together to be led by Mr Jim Boot, a freelance community planner.

TRAINING

088/16 Training and Development Policy KALC Model (2016).  Members noted the e-mail of 20 May 2016 from the Chief Executive, KALC.  It was resolved that the Clerk will draw up a draft Training Policy and Training Plan for Council’s approval.

SOCIAL MEDIA

089/16 Cllr Tom Malt reported that he had learned from a KALC Dynamic Councillor Course he had attended on 14 April 2016 that some Parish Councils used Social Media to reach out to those in the community who are not already in touch with their Parish Council and are also probably are not followers of the Parish Magazine. This was supported strongly by the Chairman. Cllr Malt volunteered to look into this for Goudhurst and he will report back with suggestions as to how the Parish Council might become constructively involved and this was agreed.

ACCOUNTS 

090/16 It was resolved unanimously that the following payments be made:

3819 AVB Farnfield May 16 pay and expenses £2,252.87

3820HM Revenue & CustomsClerk PAYE & NI May 16£841.26

3821 Groundscare & General Services St Mary’s grounds maint contract May 16 £1,204.80

3822 Capel Groundcare Chequer Field etc grounds maint contract May 16 £865.27

3823 Pearsons Landscapes The Plain maint May 16 Inv 339 £136.50

3824 John Fermor Landscapes Christ Church Churchyard lower area May 16 £220.00

3825 Tenterden Twilight Cleaning Balcombes Hill public toilets contract May 16 £628.88

3826 Paul & Eileen Landon War Memorial garden maint May £57.98

3827 Chata Hygiene Toilet block baby changers £384.00

3828 Chata Hygiene Toilet block nappy bins £19.76

3829 Rialtas Business Solutions Alpha accounts software maint 16-17 £135.60

3830 Olympic Signs (Reimburse Clerk) Toilet Block sign £60.00

3831 G M Monk Ltd Toilet block electrical system checks & maint £440.82

3832 Paul & Eileen Landon War Memorial garden maint April £35.00

3833 Microshade Business Consultants Citrix Inv 8943 data backup £54.30

3834 Microshade Business Consultants Citrix Inv 9013 data backup £54.30

3835 Ryman Stationery (Reimburse Clerk) Minor Stationery Items £17.93

3836 Currys PC World (Reimburse Clerk) Replacement PC monitor £249.99

3837  One Stop Promotions (Reimburse Clerk)   Bunting HM The Queen birthday celebrations £74.94

3838 Marian Sargeant ‘Dr Hugo’s patch’ maintenance £38.25

3839 Four Jays Group Toilet hire £128.40

3840 Stationery Express (Jane Forbes) Banner HM The Queen birthday celebrations £44.95

3841 Goudhurst Parish Hall Meeting Room costs Oct 15 – Mar 16 £350.00

3842 PF Cusack Ltd (Reimburse Bates) Road signs (Litter Pick and Fete Car Park) £261.60

3843 Astra Trading Toilet block consumables £33.30

3844 Glasdon Litter bin at Toilet block £456.00

3845Action with Comm’ties in Rural KentMembership 2016 – 17 £50.00

3846 Zurich Municipal Insurance Premium 2016 – 17 £1,103.45

DDR Southern Electric Energy Chequer Field pavilion £87.44

DDR Veolia Environmental Services Burial Grounds bin May 16 £144.54

091/16 Receipts in May 2016

Burial Board £1,140.00

NatWest interest £1.95

CCLA interest £20.94

092/16  Bank reconciliationResolved to accept the Clerk’s explanation of the reconciliation of accounts to the end of May 2016 and noted that Council’s cash book balance was:

Nat West Current a/c £2,610.92

Nat West Deposit £29,982.57

CCLA Public Sector Deposit Fund £50,020.94

£82,614.43

ITEMS FOR INFORMATION

093/16 CAB Tunbridge Wells.  Noted that they will have a stall on The Plain on Saturday 25 June from 9.30 am to 11.330 am with the objective of raising their profile locally.

NEXT PARISH COUNCIL MEETING

094/16 11 July 2016.   Parish Council in the Jessel Room, Goudhurst Parish Hall at 7.30 pm

The Meeting closed at  9.35 pm

Anthony Farnfield, Clerk

These Minutes are subject to approval at the next meeting of Council

Clerk to the Parish Council

Anthony Farnfield MBE

copyright © 2016 Goudhurst Parish Council