Council News

GOUDHURST PARISH COUNCIL
Local Government for Goudhurst, Kilndown and Curtisden Green

Meeting dates Amenities Committee Burial Board Contact the clerk to the Parish Council The most recent Parish Council minutes and news Housing Committee Listing of current councillors Policing and Neighbourhood Watch Archive of previous 12 months' meetings Committees Highways Committee Youth Committee
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MINUTES OF THE ANNUAL MEETING OF GOUDHURST PARISH COUNCIL
at The Jessel Room, Goudhurst Parish Hall on Monday 09 May 2016 at 7.30 pm

PRESENT: Councillors Anthony Harris (Chairman), Mrs Angela Broom, David Boniface, Alan Foster, Sean Gilder, Phil Kirkby, Tom Malt, Barry Noakes, Mrs Georgia Read-Cutting, Guy Sutton and Stephen Wickham. 1 Member of the public.

ELECTION OF THE CHAIRMAN FOR 2016/17
032/16 It was resolved unanimously that Cllr Antony Harris be elected Chairman. He signed a Declaration of Acceptance of Office which was witnessed by the Clerk.

APOLOGIES FOR ABSENCE
033/16 were accepted from Cllr Mrs Carol Ash (overseas). Also County Cllr Alex King.

DISCLOSURES OF INTEREST
034/16 The Chairman reminded Members of their responsibility to any Declarations of Interest on Agenda items for this meeting and any changes to their Register of Interest Declarations.

MINUTES OF THE LAST MEETING
035/16 It was resolved that the Minutes of the meeting held on 11 April 2016, copies of which had been previously distributed to Members, be signed by the Chairman as a correct record.

QUESTIONS FROM THE PRESS AND THE PUBLIC
036/16 There were no questions from the public.

REPORTS FROM COUNTY AND BOROUGH COUNCILLORS
037/16 County Cllr Alex King reported by e-mail that the project to reduce the legal speed limits on B2079 Bedgebury Road and Lady Oak Lane is complete. Council noted however that the signs have yet to be changed.
038/16 Council congratulated Cllr Barry Noakes on being re-elected as a Borough Council Member for Goudhurst and Lamberhurst.

APPOINTMENTS
039/16 It was resolved that Cllr Philip Kirkby be appointed Vice Chairman
040/16 It was resolved that the these changes be made to the membership of Council’s Committees and Appointments:
Burial Board. Cllr Mrs Angela Broom to replace Cllr Sean Gilder,
Police and Neighbourhood Watch with CCTV. Add Cllr Alan Foster,
Hop Pickers Line. Cllr Mrs Angela Broom to join Cllr David Boniface in representing Goudhurst Parish.

AMENITIES COMMITTEE
The Chairman of the Amenities Committee presented a written report to update Council
041/16 Balcombes Hill Toilet Block cleaning. Noted that good progress has been made on improving standards with representatives from various contractors being met on-site to ensure their contractual obligations are being met. There has been some positive feedback from the public already. .
042/16 Car Park Resurfacing. Minute 012/16. Noted that Duke Contractors completed the resurfacing and white lining on 27 April. The area now looks much tidier.
043/16 Toilet Block Electronic Locks. The locks in use prior to the handover to Council from TWBC were subject to repeated failure. Local locksmith Poyntell Ltd demonstrated that the locks were beyond repair. Resolved to agree expenditure of £2,036.20 for a replacement set of modern locks with strengthened steel plates. Members noted that Poyntell is a leading provider of these quality products and that their charge is not unreasonable.
044/16 HM The Queen’s 90th Birthday. Members agreed that the well attended event, held on the Glebe Field on 21 April when the Beacon was lit, was a great success that promoted community spirit. The Clerk will write to express Council’s thanks for the hard work by the organisers. Resolved to approve expenditure of £365.00 net of VAT in connection with this event.
045/16 Goudhurst Village Fete 11 June 2016. It was agreed that Council will take a pitch as in recent years at de minimis expenditure.
046/16 Goudhurst Pond De-silting project. Following Minutes 373/15 and 158/14. Council now has two potential contractors who have submitted bids whilst a third one has decided not to bid. The provisional plan is to carry out the work in 2016 but this may have to be put back to 2017 due to some major events being held at the adjacent Parish Hall this year.

BURIAL BOARD
047/16 Refund of an Ashes Plot Grant of Exclusive Rights of Burial. Resolved to approve a transaction whereby a family was granted a refund of a Grant of an Ashes Plot whilst purchasing a Grant to a Burial plot. The refund amounted to £70.00 whereas the Grant for the Burial Plot cost £400.00. Reference PG1115 and PG1308 Gilbert refer.

YOUTH COMMITTEE
The Chairman of the Youth Committee reported:
048/16 Grant for the 1st Goudhurst Scout Group building fund. Resolved to approve a grant of £2,000.00 to the Goudhurst Scout Group’s scout hut building extension fund. Members noted the excellent Youth support activities provided by the Scouts in the Parish.

PLANNING COMMITTEE
It was resolved to note the following Decisions from TWBC and agree the Representations:
049/16 DECISIONS
15/509452 Smugley Farm Bedgebury Road Goudhurst
An application for the removal of Condition 19 of planning permission 13/00477 (Demolition of game rearing and storage buildings and replacement of gamekeepers cottage with a new dwelling, including change of use of adjoining land currently used for game rearing to residential curtilage, access and landscaping (amendment to extant planning permission TW/10/00853/FUL comprising amended house design) – being withdrawal of code for sustainable homes
15/510395 Balcombes Hill Goudhurst
Erection of C2 housing with care for the elderly, comprising of 12 x 2 bedroom apartments, 7 x 2 bedroom bungalows and 3 x 2 bedroom dwellings (revision to 14/506621)
Refused
16/500775 6 Weavers Cottages Church Road Goudhurst
Listed Building Consent: To take out wood (pine) fire surrpond and separate fireplace/grate to expose original fireplace
Approved
16/501027 Brandfold Cottages North Road Goudhurst
Proposed first floor rear extension and ground floor single storey rear extension
Approved
16/501415 The Hop Barn Ladham Road Goudhurst
Removal of Conditions 3 and 4 of planning permission TW/11/02342 (Change of use of barn to self careering holiday accommodation (alternative scheme to planning permission TW/09/03736)) Use as holiday let.
Approved

050/16 APPLICATIONS considered by the Parish Council Planning Committee in April 2016:
16/502009 Cherry Gardens Jarvis Lane Goudhurst
Listed Building Consent: Alterations to existing doors/window and insertion of an additional window and removal of a section of an internal wall
Recommend approval
Subject to the views of the conservation officer, Goudhurst Parish Council is content that the application is approved
16/502381 Windy Ridge Lady Oak Lane Flimwell
Removal of Condition 3 of Planning Application ref: WE/5/73/146 – (Erection of an agricultural workers dwelling) – being the occupation shall be limited to a person solely or mainly employed, or last employed in the locality in agriculture
Recommend approval
In view of the examples cited by the applicant’s agent and the fact that there was no occupational restriction on the cottages that this dwelling replaced, Goudhurst Parish Council believes that approval should be granted.
16/502457 Little Bewl Bridge Farm Hastings Road Lamberhurst
Conversion of the 2-bay garage and store into annex accommodation
Goudhurst Parish Council believes that since the existing building is a recent construction, this application should be considered as a new application. In that light, a new dwelling of this size outside the LBD and in the AONB should be refused.
16/502458 Little Bewl Bridge Farm Hastings Road Lamberhurst
Listed Building Consent: Conversion of the 2-bay garage and store into annex accommodation
Recommend refusal
Goudhurst Parish Council believes that since the existing building is a recent construction, this application should be considered as a new application. In that light, a new dwelling of this size outside the LBD and in the AONB should be refused.
16/502663 Trowswell Hill Cottage North Road Goudhurst
Demolition of the existing 3 bed house and construction of a new 4 bed dwelling
Recommend approval
The existing house has no particular merit and has some unattractive features. Subject to the volume increase of the replacement complying with policy and strict control of materials, Goudhurst Parish Council is content that the application is approved
Delegate
16/502899 Tattlebury Cranbrook Road Goudhurst
Listed Building Consent: Oak Conservatory at rear
Recommend approval
The conservatory is discreetly sited, such that it will only be visible from the privacy of the applicant’s and the neighbour’s garden. Subject to the views of the conservation officer, Goudhurst Parish Council is content that the application is approved.

OTHER PLANNING MATTERS
051/16 Land west of Goudhurst – Pinehurst and Vine Fields
Following Minute 021/16. It was noted that the letter dated 01 March 2016 from the Agent to the owners of this land was the subject for an open discussion at the Goudhurst Annual Parish Meeting on 19 April 2016. The Agent and over 100 local residents attended this meeting. It was noted that all those who spoke were not in favour of any build development in Pinehurst Field or Vine Fields. The main objections centred on the lack of access, the negative effect on long views over this part of the AONB and likely capacity problems at the Primary School and Doctors’ Surgery. It was agreed at the Annual Parish Meeting that the Parish Council would respond accordingly.

052/16 Land west of Goudhurst – Pinehurst and Vine Fields.
It was resolved that, following the discussions on this item at the Goudhurst Annual Parish Meeting on 19 April 2016, Council will:
Write to the land owner’s Agent summarising the unanimous negative response from local residents to any suggestion of build development on the Land in question to the west of Goudhurst. However, Council will respond to the Agent noting the land owner’s wish that “the community considers the potential for the land … to be put to a more beneficial use.. . in view of the visual and ecological sensitivity of the site … including nature conservation etc.”
Submit to TWBC Planning Policy a representation to the Local Plan on the Land West of Goudhurst including only those issues which have relevance in planning policy terms.

NEIGHBOURHOOD DEVELOPMENT PLAN
053/16 It was noted that the Chairman and the Clerk had attended a Neighbourhood Development Plan (NDP) workshop run by Action with Communities in Rural Kent (AwCiRK) at Lenham on 16 April 2016. It became clear that it is important for Goudhurst Parish to have a Neighbourhood Plan which, once completed and successfully examined, will become a Statutory Document included in or attached to the TWBC Local Plan. Mr Jim Boot, a Community Planner, had run the workshop successfully. It was resolved to engage Mr Boot for 4 or 5 days at £250.00 a day to guide Council through the initial stages of the Goudhurst NDP and subsequently Mr Boot had accepted this invitation.
054/16 It was noted that the initial tasks in drawing up an NDP for Goudhurst are:
To contact the Action with Communities in Rural England (ACRE) Village SOS programme which will lead to Council receiving support from AwCiRK. The Clerk will action this item.
Mr Boot to assist at a public meeting in the Parish to reach a wider audience, to get a mandate to proceed with the NDP and to start to recruit volunteers to join a working group.
Hold a follow up workshop to further engage and plan the project, activities, milestones, identify resources etc.
To obtain assistance from Ms Faustina Bayo from Action with Communities in Rural Sussex to train a group to set up and manage a ‘Community 21’ project and mapping web pages – an essential part of an NDP

TRAINING
055/16 Health & Safety Training at Sevenoaks 09 June 2016. The Clerk will attend.

ACCOUNTS
056/16 It was resolved unanimously that the following payments be made:
3792 Duke Contractors Ltd Car Park resurface – part payment £12,000.00
3793 AVB Farnfield Apr 16 pay and expenses £2,358.53
3794 Groundscare & General Services St Mary’s grounds maint contract Apr 16 £1,807.20
3795 Capel Groundcare Chequer Field etc grounds maint contract Apr 16 £865.27
3796 Pearsons Landscapes The Plain maint Apr 16 Inv 303 £69.90
3797 John Fermor Landscapes Christ Church Churchyard lower area Apr 16 £220.00
3798 Tenterden Twilight Cleaning Balcombes Hill public toilets contract Mar – Apr 16 £688.90
3799 Chata Hygiene Toilet roll dispensers £150.00
3800 Kent County Playing Fields Subscription 2016 £20.00
3801 Viking Stationery £17.24
3802 Kent Assoc Local Councils Training day – the Clerk 09 Jun 16 £120.00
3803 TWBC Traveller Reserve Fund 2016 £500.00
3804 Astra Trading Public toilet consumables £24.48
3805 JB Rosettes & Embroidery Goudhurst in Bloom rosettes £30.00
3806 1st Goudhurst Scouts Group Grant to building fund £2,000.00
3807 Gilbert Refund Burial Grant PG1115 £70.00
3808 David Buckett Audit of Council’s 2015/16 Accounts £434.25
3809 Buss Murton LLP Legal fees Balcombes Hill car park & toilets £867.20
3810 Poyntell Ltd Replacement electronic locks for toilet block £2,443.43
3811 Ryman Stationery Stationery – slide bars £73.58
3812 Firework Crazy Ltd (AVBF) HM The Queen 90th birthday celebrations £300.43
3813 AVB Farnfield Assorted soft drinks – ditto £75.00
3814 Stationery Express (AVBF) Flyers for – ditto £39.20
3815 Kilndown Parish Hall Kilndown APM 28 April hire £16.00
3816 More Ideas Design In Bloom publicity leaflets £169.80
3817 Duke Contractors Ltd Car Park resurface – final payment £15,188.06
3818 HM Revenue & Customs Clerk PAYE & NI Apr 16 £841.06
DDR BT Inv VP34632770 Office phone + Broadband £173.35
DDR Veolia Environmental Services Burial Grounds bin Apr 16 £140.40

057/16 Receipts in April 2016
Burial Board £600.00
NatWest interest £3.05
HM Revenue & Customs – VAT reclaim 2nd half 2015/16 £2391.95
TWBC Precept 1st half 2016/17 £42,350.00
058/16 Bank reconciliation. Resolved to accept the Clerk’s explanation of the reconciliation of accounts to the end of April 2016 and noted that Council’s cash book balance was:

Nat West Current a/c £1,318.20
Nat West Deposit £71,980.62
CCLA Public Sector Deposit Fund £50,000.00
£123,298.82

059/16 Opening of a CCLA Account. It was resolved to open an account at CCLA in their Public Sector Deposit Fund with an initial deposit of £50,000.00. Signatories to this new account, which provides instant access, are Cllrs David Boniface, Philip Kirkby, Barry Noakes and Stephen Wickham.
Members noted that the reason for opening this account is mainly to keep Council’s cash at NatWest less than £75,000 which is the limit of cover Council has under the Financial Services Compensation Scheme (FSCS). Furthermore, NatWest recently informed Council that should our turnover go above £100,000 in any 12 month period we will incur charges on everyday transactions.

CLERK’S ITEMS
060/16 It was resolved to approve expenditure of £220.00 + VAT on a replacement laser printer to replace a failing printer in use since 2002 and £230.00 + VAT on a PC monitor in use since 2006. Both old items will be scrapped having nil value.

ITEMS FOR INFORMATION
061/16 Kent County Playing Fields Association. Notice of their AGM to be held at Aylesford on 18 May 2016.

The Meeting closed at 9.30 pm

Anthony Farnfield, Clerk

These Minutes are subject to approval at the next meeting of Council

Clerk to the Parish Council

Anthony Farnfield MBE

copyright © 2016 Goudhurst Parish Council