GOUDHURST PARISH COUNCIL
Local Government for Goudhurst, Kilndown and Curtisden Green
MINUTES OF A MEETING OF GOUDHURST PARISH COUNCIL
at The Quarry Centre, Kilndown on Monday 15 August 2016 at 7.30 pm
PRESENT: Councillors Anthony Harris (Chairman), Mrs Carol Ash, David Boniface, Alan Foster, Mrs Susan Newsam, Barry Noakes, Guy Sutton and Stephen Wickham.
1 Member of the public until after the Questions from the Public item.
APOLOGIES FOR ABSENCE
132/16 were accepted from Cllrs Mrs Angela Broom (holiday), Sean Gilder (family illness), Phil Kirkby (holiday) and Tom Malt (business) . Also County Cllr Alex King.
DISCLOSURES OF INTEREST
133/16 The Chairman reminded Members of their responsibility for any Declarations of Interest on Agenda items for this meeting and any changes to their Register of Interest Declarations.
MINUTES OF THE LAST MEETING
134/16 It was resolved that the Minutes of the meeting held on 11 July 2016, copies of which had been previously distributed to Members, be signed by the Chairman as a correct record.
QUESTIONS FROM THE PRESS AND THE PUBLIC
135/16 Mrs Georgia Read-Cutting reported on the Defibrillator project. The red telephone kiosk has been repainted to a high standard by Mr Peter Bateup with paint kindly donated by BT. She is arranging for the defibrillator to be installed by the Community Heartbeat Trust. It was agreed that the formal launch will be on Saturday 17 September from 10.30 until noon and will include a training session at Kilndown Village Hall. Mrs Read-Cutting will arrange the publicity with assistance from the Clerk if need be.
Mrs Read-Cutting reported that a member of the Quarry Centre Committee had approached her to ask if the four ‘Telephone’ signs just below the roof of the kiosk could be retained and not replaced by ‘Defibrillator’ signs. The Quarry Centre would like the original signs kept for historical reasons and had asked if the Parish Council consider hanging the ‘Defibrillator’ signs on the outside of the kiosk. It was agreed unanimously not to accept this request: Members took the view that it is inappropriate to indicate that it is a public telephone facility when it is not and it is important to let it be known widely that there is a defibrillator there and available. Hanging ‘Defibrillator’ signs on the kiosk was considered to be impracticable and unsightly.
REPORTS FROM COUNTY AND BOROUGH COUNCILLORS
136/16 Cllr Noakes reported briefly on the situation relating to the Town Hall. It will soon have to meet strict public building insulation regulations. A scheme to move the Town Hall and Assembly Theatre elsewhere is being considered. The cost of remaining at the present site (a listed building) and upgrading it will be great; the cost of developing a new Town Hall is likely to be even greater.
VACANCY IN THE KILNDOWN PARISH WARD
137/16 It was resolved unanimously to appoint Mrs Susan Newsam of Riseden, the only applicant, to fill the widely advertised vacancy. She signed her Declaration of Acceptance of Office in the presence of the Clerk.
The Chairman of the Amenities Committee reported:
138/16 Balcombes Hill Extra Litter Bin. It was noted that the new larger capacity litter bin outside the toilet block has been a success in reducing the amount of litter blowing about.
139/16 Balcombes Hill Toilet Block Cleaning and Vandalism. It was noted that Mrs Laura Napper of Tenterden Twilight Cleaning Co had reported to the Amenities Committee on the petty vandalism that has been occurring. It is mainly in the afternoons. Her method of dealing with th e problem is to simply clear up after them and the perpetrators will eventually get bored. Council endorsed the Amenities Committee’s thanks to Mrs Napper for the high standards of her cleaning team and for watching out for vandals. Members asked her to include the extra time she has spent in her next invoices.
140/16 It was noted that PCSO Dave Jenkins has been paying particular attention to certain vehicles parked nearby and he has been liaising with Mrs Napper, some Councillors and the Clerk. Two likely vandals have been ‘warned off’ by the PCSO..
141/16 It was resolved that Cllr Alan Foster will discuss with Hurstway the possibility of installing full length metal plates to the men’s toilets cubicles as a deterrent to those who have been boring holes in the wooden doors.
142/16 Balcombes Hill Car Park – Parking Orders. Certain aspects of this matter were clarified and the Clerk will follow up with KCC Legal to have new Orders issued that will largely be the same as those in effect when the car park was under TWBC ownership.
143/16 Goudhurst History Board. Noted that is now in place on the lawned area on the north side of Goudhurst Parish Hall. Members commented on the excellence of the oak frame and the general presentation. It was resolved to pay the £150.00 invoice from Mr CJ Cheney for making the frame.
144/16 Goudhurst In Bloom. It was noted that Cllr Mrs Angela Broom has arranged for the presentation ceremony will be held on Thursday, 01 September at 6.30 pm in the Star & Eagle. There has been more entries than in previous years and thanks are due to Mrs Gill Wallis-Hosken for giving her time and expertise to judge the competition. The Clerk will produce the awards certificates.
145/16 Chequer Field: Transfer of the Title. It was noted that Cllr Stephen Wickham and the Clerk had met with Mrs Corinne Browne of Buss Murton on 29 July 2016 to discuss ways of resolving the long outstanding dispute with TWBC. Mrs Brown will obtain certain extra documents from the land registry before a further meeting.
146/16 Chequer Field: Drainage issues. In view of TWBC’s lack of any proposal to remedy the bad drainage problem (Minutes 340/13, 236/15, 266/15, 411/15 et seq) our legal advisers suggested that Council should make enquires of constructors of sports pitches to obtain a rough estimate of possible solutions and costs. That could be the basis of further negotiations with TWBC to find a negotiated solution. The Clerk reported on a conversation with an experienced constructor of sports pitches. The Chequer Field was built with an apex between the two goals with the surface sloping way to swales along the side touch lines. Preliminary investigations indicate the ‘apex’ to the pitch at the southern end has disappeared and thus the drainage has become ineffective. The contractor can not explain why this should be but agreed to ‘take levels’ (at no cost to the Parish Council) and report back. Council agreed that this investigation should continue and a further report will be made before any approach is made to TWBC.
The Chairman of the Burial Board presented the Minutes of a meeting held on 19 July 2016:
147/16 St Mary’s Churchyard Wall damage at the High Street end. It was noted that this is in the hands of the Diocese of Canterbury and the matter is being followed up by St Mary’s PCC.
148/16 Brick Footpath across St Mary’s Churchyard. This has become uneven again in some places. Users of the path have commented on this. It is more than 3 years ago that some parts of the path were re-laid. Being bedded in sand there is bound to be some movement of the bricks over time. Members acknowledged that there is a risk of ‘slips and trips’. They considered that the most uneven parts could be re-laid in sand again or that a more permanent solution be found. It was resolved that the Clerk should take advice from the KCC Countryside Access Service and TWBC Conservation Officer and report further to Council. It was noted that it was Members preference that the brick surface be retained.
149/16 Clean Up Day 2016. It was agreed that this will be held on the morning of 22 October 2016. The Clerk will ask Mr Jim Henley if he is willing to attend at St Mary’s with his tractor and trailer to remove the arisings. The Clerk will also invite the Scouts and the Friends of St Mary’s to attend. The Chairman of the Burial Board will ask Rev Hugh to publicise this event to the Church congregations prior to 22 October.
150/16 Burial Board Fees effective 01 September 2016 for a period on 1 year.
It was resolved that the Fees and Charges from 01 September 2015 for a period of 1 year shall be unchanged from 2015/16:
Graves:Exclusive right of burial in an earthen graveno changeat £400.00
Approval of Monumentsno changeat £110.00
Additional inscriptionno changeat £110.00
Ashes:Exclusive right of burial in the ashes sectionno changeat £300.00
Intermentno changeat £150.00
Approval of Memorial Tabletsno changeat £110.00
Additional inscriptionno changeat £110.00
Registration of Change of Ownershipno change at £30.00
151/15 Glebe Field Lease and Maintenance. The Clerk reported that he had recharged £270.00 to the Diocese of Canterbury through their Land Agent, Mr Graham Boulden, for mowing of the top Glebe Field prior to this Year’s Goudhurst Fete. He had also enquired about the proposed lease on which we had been promised some news within 6 months from January 2016.
HIGHWAYS & FOOTPATHS COMMITTEE
The Chairman of the Highways & Footpaths Committee reported:
152/16 PROW Maintenance. It was noted that the Chairman of this committee had agreed with the Clerk that subjectively KCC seems to be carrying less and less PROW maintenance. An example was when a group of walkers from another Parish had asked KCC to clear the Goudhurst PROW WC15 as it was impassable. The reply from KCC was that they were unable to do the work this year. It was resolved that the Clerk should enquire of our County Member as to KCC intentions on PROW maintenance. Budget time for 2017/18 will soon be upon us and if this Council is to spend more time on this then we need to know if KCC intends to devolve more responsibility to the Parish. Members expressed the view that leaving PROWs completely blocked is not acceptable in this Parish.
POLICY & STAFFING COMMITTEE
The Chairman presented the Minutes of a Policy and Staffing Committee meeting held on 04 August 2016:
153/16 Introduction and Review of Council’s Policies. It was resolved to adopt Council’s Policies on (a) Grant Awarding, (b) Dealing with the Media and (c) Complaints, as circulated with the Agenda for this meeting.
154/16 Maintenance of the Millennium Green Play Equipment and Grounds Maintenance of the Millennium Green. It was resolved to settle the grant request from the Kilndown Millennium Green Committee for £619.54 and for the Clerk to inform the Chairman of the Millennium Green Trust accordingly. Matters relating to the future funding of the maintenance of the Millennium Green play area equipment and the grounds maintenance will be progressed through negotiation. The Clerk confirmed that the point raised by the Millennium Green Trust about the need to carry out some tree work came from a Kent Men of the Trees report.
POLICE & NEIGHBOURHOOD WATCH
The Chairman of the Police & Neighbourhood Watch reported:
155/16 CCTV. Following Minute 083/16. It was noted that the Clerk had mapped the areas to be covered provisionally by a new CCTV system so that Sunstone can respond with costed proposals. The Clerk reported that he had received a telephone call from Sunstone to say they had received the marked up maps and Council’s explanatory comments.
It was resolved to note the following Decisions from TWBC and agree the Representations:
16/503315 Brandfold Barn Cottage North Road Goudhurst
Erection of a timber framed carriage house
16/503406 Viva Hair Design Bank House West Road Goudhurst
Installation of an air conditioning condenser mounted to the side of the building
16/503474 Combwell farm Bedgebury Road Goudhurst
Construction of a single storey agricultural workers dwelling and associated car parking
16/503638 Whites Bedgebury Road Goudhurst
Replace dilapidated steel gates to rear of site with automated gates
16/504116 Crowbourne Grange Station Road Goudhurst
Remodelling of existing southern extension to create two storey gable addition. Replacement windows throughout the dwelling
16/504291 Chicks Farm Chicks Lane Goudhurst
Construction of an outdoor tennis court for domestic use
16/504321 Land adj to Finchurst Granary Summerhill Goudhurst
Conversion of two buildings (previously permitted for residential use) for use as a single dwelling with associated alterations and extensions
Withdrawn by the applicant
16/504754 Kilnwood Church Road Kilndown
Conservation area notification to 1no Cypress – fell
16/504925 2 Grand View North Road Goudhurst
Non-material amendment to 10/01805 Replace proposed rear dormer in the loft with a pair of Velux Cabrio windows
157/16 APPLICATIONS considered by the Parish Council Planning Committee in July 2016:
16/505045 East Stables Bockingfold Farm Ladham Road Goudhurst
Erection of a single storey rear extension. Alterations to fenestration to provide additional patio doors to the rear
A modest extension which will have a very limited effect on the locality or the AONB.
16/505448 Lower Ladysden Farm Winchet Hill Goudhurst
Proposed external changes to building to provide two semi-detached dwellings
This appears to be an application to convert an agricultural building to residential. Should this not require a change of use? Goudhurst Parish Council is not clear as to whether the building is to be used as accommodation for agricultural workers who we believe are presently housed in caravans. Or is the conversion to dwellings for commercial sale?
16/504722 The Oast House Curtisden Green Lane Goudhurst
Single storey rear extension
A carefully designed proposal which will be well screened by existing hedging and will therefore have minimal impact on the locality.
16/504858 Car Park Bedgebury Pinetum Bedgebury Road Goudhurst
Hard surfacing car park area
A sensible measure to improve the use of the area.
16/504859 Car Park Bedgebury Pinetum Bedgebury Road Goudhurst
Advertisement consent for 5 x gallows frame advance banners
In this well screened location the proposed signs will have no impact other than in their immediate vicinity.
16/505398 The Granary Ladham Road Goudhurst
Two-storey side extension and single storey rear extension. Formation of a roof terrace above the ground floor extension
The impact of this proposal will be limited to the immediate location. Subject to the increase in volume of the property complying with policy, Goudhurst Parish Council is content that the application is approved
16/05644 Chequer Tree Farm House Mile Lane Goudhurst
Demolition of existing boiler house and erection of a new single storey kitchen extension and back door porch with alterations
Subject to the views of the conservation officer, Goudhurst Parish Council is content that the application is approved
16/05645 Chequer Tree Farm House Mile Lane Goudhurst
Listed Building Consent: Demolition of existing boiler house and erection of a new single storey kitchen extension and back door porch with alterations
Subject to the views of the conservation officer, Goudhurst Parish Council is content that the application is approved
16/05667 1 The Retreat Lidwells Lane Goudhurst
Single storey rear extension
The impact of this proposal will be limited to the immediate location. Subject to the increase in volume of the property from this proposal together with the recently constructed extension complying with policy, Goudhurst Parish Council is content that the application is approved.
16.05680 Bakers Farm House Ladham Road Goudhurst
Proposed extension to garage
A modest proposal which will have minimal impact on the locality
16/05743 Holly House Cranbrook Road Goudhurst
Rear extension at first floor extending existing bedroom, internal alterations, new section of pitched roof, new windows and external door with canopy, new gates and minor external works
16/05746 Holly House Cranbrook Road Goudhurst
Listed Building Consent: Rear extension at first floor extending existing bedroom, internal alterations, new section of pitched roof, new windows and external door with canopy, new gates and minor external works
The proposed changes will have very limited impact on the building and the location
(2.)New gates and parking space to east of house.
Goudhurst Parish Council does not believe that this space should be used for parking, as there is insufficient room for a car to turn in it. Reversing in or out of this space on a busy A road and close to a junction (with Chequers Road) will be a very dangerous manoeuvre; KCC Highways should advise.
16/05843 Little Quarry Farm Station Road Goudhurst
Erection of timber framed shed for secure storage of machinery
The proposed shed is a suitably rural construction in a well screened location. Its provision will obviate the need for agricultural machinery to be taken to and from the site, which will cause hazards and delays to other road users in the locality.
NEIGHBOURHOOD DEVELOPMENT PLAN (NDP)
158/16 Following Minute 087/16. It was noted that a meeting of the interim steering committee had met on 08 August to plan the ‘Big Meeting’ which will be held on 10 September 2016 in Goudhurst Parish Hall at 10.00 am for 10.30. It is to this meeting that all electors in Goudhurst Parish will be invited. At that meeting, volunteers will be sought to start work on the NDP. Thereafter there will be meeting of those volunteers to elect a Chairman of the NDP and to establish terms of reference for the various working groups. It was noted that it is essential that the Goudhurst Parish NDP is drawn up in close co-operation with Tunbridge Wells Borough Council (TWBC) so that there is no conflict with the TWBC Local Plan. It was noted that the production and distribution of posters and flyers to advertise the 10 September meeting is well in hand.
159/16 It was noted that The Chairman and the Clerk had attended a Planning Training session at the Town Hall on 13 July 2016.
160/16 Sussex Association of Local Councils (SALC). It was resolved that the Clerk will investigate the possibilities of Council joining SALC.
161/16 Council noted that Cllr Tom Malt is now a member of the Goudhurst Facebook group and will be able to assist in cascading the invitations to the Goudhurst Parish Neighbourhood Development Plan meeting on 10 September 2016 in Goudhurst Parish Hall.
162/16 It was resolved unanimously that the following payments be made:
3868 AVB Farnfield July 16 pay and expenses £2,321.56
3869HM Revenue & CustomsClerk PAYE & NI July 16£875.35
3870 Groundscare & General Services St Mary’s grounds maint contract July 16 £2284.80
3871 Capel Groundcare Chequer Field etc grounds maint contract July 16 £865.27
3872 John Fermor Landscapes Christ Church Churchyard lower area July 16 £220.00
3873 Pearsons Landscapes The Plain and Pond maint July 16 Inv 418 £103.20
3874 Tenterden Twilight Cleaning Balcombes Hill public toilets contract July 16 £661.36
3875 SLCC Publication – Arnold Baker £76.60
3876 Peter Watkins PROW maint May – July £346.50
3877 Croft Glass Repairs Kilndown red phone box £90.00
3878 KALC Good Employer guides £29.29
3879 Traffic Survey Partners Traffic volume survey A262 £270.00
3880 Microshade Business Consultants Citrix Inv 9079 data backup £54.30
3881 AVB Farnfield Reimburse Neighbourhood Dev Plan meeting cost £72.00
3882 CJ Cheney Replacement History Board £150.00
3883 PCC Goudhurst Hire St Mary’s meeting room £63.00
3884 Viking Payments Stationery £66.20
3885 Microshade Business Consultants Citrix Inv 9144 data backup £54.30
3886 Paul & Eileen Landon War Memorial garden & water trough maint £30.00
3887 Printerinks (reimburse Clerk) Laser printer toner £326.33
DDR Veolia Environmental Services Burial Grounds bin July 16 £144.54
163/16 Receipts in July 2016
164/16 Bank reconciliation. Resolved to accept the Clerk’s explanation of the reconciliation of accounts to the end of July 2016 and noted that Council’s cash book balance was:
Nat West Current a/c£2,731.02
Nat West Deposit£9,984.17
CCLA Public Sector Deposit Fund£50,058.76
NEXT PARISH COUNCIL MEETING
165/16 12 September 2016. Parish Council in the Jessel Room, Goudhurst Parish Hall at 7.30 pm
The Meeting closed at 9.05 pm
These Minutes are subject to approval at the next meeting of Council
Clerk to the Parish Council
Anthony Farnfield MBE
copyright © 2016 Goudhurst Parish Council