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Meeting dates Amenities Committee Burial Board Contact the clerk to the Parish Council The most recent Parish Council minutes and news Housing Committee Listing of current councillors Policing and Neighbourhood Watch Archive of previous 12 months' meetings Committees Highways Committee Meeting dates Amenities Committee Burial Board Contact the clerk to the Parish Council The most recent Parish Council minutes and news Housing Committee Listing of current councillors Policing and Neighbourhood Watch Archive of previous 12 months' meetings Committees Highways Committee

Previous twelve months' meetings 
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GOUDHURST PARISH COUNCIL
Local Government for Goudhurst, Kilndown and Curtisden Green

at The Quarry Centre, Kilndown on Monday 11 August 2014 at 7.30 pm

PRESENT:    Councillors Antony Harris (Chairman), David Boniface, Philip Kirkby, Tony Richards, Clive Roberts, Guy Sutton, John Ward and Stephen Wickham.   Borough Cllr Edmund Hastie from 7.50 pm to 8.00 pm.    1 Member of the Public.
                         
APOLOGIES FOR ABSENCE 
149/14    Apologies for non attendance were accepted from Cllrs Ed Bates (holiday), Ms Amy Kneller (no babysitter) and Barry Noakes (holiday).  Also County Cllr Alex King.   

DECLARATIONS OF INTEREST
150/14    None declared.

MINUTES OF THE LAST MEETINGS
151/14    It was resolved that the Minutes of the meeting held on 14 July 2014, copies of which had been previously distributed to Members, be signed as a correct record.

QUESTIONS FROM THE PUBLIC
152/14    There were no questions from the public.

REPORTS FROM COUNTY AND BOROUGH COUNCILLORS
153/14    The Clerk presented a written report from County Cllr Alex King.  The installation of a traffic mirror at the junction of Cranbrook Road A262 and B2084 Chequers Road, Goudhurst is delayed because KCC has changed the supplier. It should be installed soon.  He asks that Council lets him know if we need him to follow up any matters relating to the Hop Pickers Line project.
 
AMENITIES COMMITTEE
The Chairman of the Amenities Committee reported:
154/14    Litter Bin by the Church Room Play Area in Back Lane.  Council has received complaints from local residents that this bin is often full.  Amenities Committee agreed that it is doubtful if TWBC would be will to replace it with a larger bin but they noted that uses of the Church Room use this bin for their litter.  Resolved that the Clerk write to St Mary’s PCC to ask that users of the Church Room deposit their rubbish in the Church Room bin rather than the one at the end of the Vicar’s drive.
155/14    Kilndown Quarry Pond.  Following Minute 117/14.  Amenities Committee has taken advice on the problem of the spread of the but it is evident that there is no practical way of eradicating it.  To provide a short respite the use of a boat and rack and underwater saws some weed could be manually removed. Resolved that such work is not justified at this stage but the spread of the invasive weed will be monitored.
156/14    Kilndown Quarry Pond – Trees, Hedges and Shrubbery.   Resolved:  that the following maintenance work be carried out at the quoted costs:

  • Oak Tree opposite Kilndown Old School;  reduce by 50% to stop dead wood falling into Church Road with the aim of expending the life of the tree:  £420.00 and the Clerk to seek the necessary approval from TWBC.
  • The Oak tree nearest the Quarry Centre – removal of excessive ivy, and
  • Silver Birch leaning over PROW WC53 and touching the roof of Quarry House – tree to be coppiced.  £120.00 for items b. and c.
  • Excessive growth at the southern end of the Quarry Pond area to clear rhododendrons, self seeded trees, brambles and general undergrowth where little work has been done for a long time.  This is part of re-opening up the views across to Christ Church and from Church Road across the Pond. 

2 days work by 2 men @ £220.00 is £440.00.

  • Hedge cutting along the Church Road side of Kilndown Quarry Pond.   £220.00 for 2 men for 1 day with arisings removed @ £220.00.
  • Repairs to the fence along the Church Road side of the Pond.  To be assessed and costed once the work to reduce the Oak and the hedge cutting has been completed.

157/14    Kilndown Bus Shelter area maintenance.  It was noted that the agreement with those who currently do this task has not been reviewed for several years.  Resolved that the Clerk seeks a quotation for the task to an agreed formal specification and reports back to Council.
158/14    Goudhurst Pond - Desilting.  Following  Minute 118/14.  It was noted that, as previously reported,
the logistics of removing 600 tonnes or so of silt from the Pond on to farm land coupled with the anticipated complications of the Environment Agency’s paperwork is proving to be a significant task.  Resolved that the Amenities Committee will continue with their planning with the target date of September 2015 for completion.        
159/14    Chequer Field – quotes for the 2015 maintenance contract.  It was noted that the Clerk will progress this and report back to the Amenities Committee.
160/14    Chequer Field – cleanliness of the pavilion.  Members agreed that if GUFC do not keep the pavilion clean to a high standard, then their use of the facility should be suspended.  Amenities Committee was asked to monitor the situation and report further to Council.
161/14    Chequer Field – pavilion management.  It was noted that Cllr Bates is in touch with the Facilities Management Surveyor at TWBC.  They are meeting on site at Chequer Field on 12 September.
162/14    Chequer Field – ownership issues with TWBC.   It was agreed that the current situation in that Council is unwilling to accept the transfer of ownership of the land from TWBC due to a number of outstanding issues was unsatisfactory.  It was resolved that the Clerk will arrange a meeting with TWBC Legal Department, accompanied by Cllrs Bates, Roberts and Wickham, with a view to ringing this matter to a satisfactory conclusion.
163/14    Goudhurst & Kilndown CE Primary School walking bug.  Amenities Committee understands there are plans for parents to drop off their children at the Glebe Field instead of at Balcombes Hill car park.  Members believe this may have something to do with the children walking along Back Lane thus raising a Health & Safety issue.  Although the Glebe is not under Council’s control (yet) the Amenities Committee believes that the following points should be made to the Head Teacher:

  • All vehicles dropping children off will have to cross the pedestrian pathway around the Glebe field. That pathway is a designated pedestrian route to the school as a planning requirement for the construction of the school;
  • Drivers’ visibility when entering the Glebe is very limited thus causing some danger to those on the pathway.  This has safety and liability implications for the land owner and all users;
  • Vehicles going onto the Glebe in the wet months will churn up the ground with drivers spreading the damage whilst seeking fresh parking places; 
  • If the vehicle access to the field is left insecure it may become attractive to the traveller community and used as general parking by all comers.  Assuming the lease agreement being negotiated by the Parish Council is finalised, the vehicle entrance to the Glebe will be kept locked except for use on special occasions.

Resolved: that the Clerk should write to the Head Teacher of the Primary School accordingly.
164/14    Curtisden Green notice board.  The Clerk reported that, since the 29 July Amenities Committee meeting, the notice board at Curtisden Green has been badly damaged.   He will organise repairs and check on whether to submit an insurance claim.

BURIAL BOARD
The Chairman of the Burial Board presented the Minutes of the Burial Board meeting held on 31 July 14.
165/14    The door to the Old Mortuary Building.  It was noted that this has ‘dropped’ making it difficult to open and close.  The Clerk will arrange for suitable repairs.
166/14    The Ridgway enclosure.  It was noted that it is a poor state of repair.  It has four body stones which a previous TWBC conservation officer had felt was worthy of preservation.  A tree was growing out of the enclosure that had disturbed the kerbs, but it had been cut down some years ago,  The stump is now rotting down.  The Clerk reported that had tried to trace existing members of the Ridgway Family without success.  It was agreed that the Clerk should approach TWBC to see if the enclosure should be added to the Monuments at Risk register.  The enclosure dates back to the 1870s.
167/14    Trees in the Victorian Cemetery.  It was noted there is too much crowding of trees in the area of the Scots Pine with mature trees growing out of graves.  Members’ view was that at least one tree should be removed in that area.  The Clerk will take advice from the TWBC Tree Officer.
168/14    Holly Trees.  It was noted that, although several self-seeding holly bushes had been removed in recent years during the annual clean-up days, more needs to be done.  The Clerk will ensure this is on the lists of tasks fore the 2014 clean-up day.
169/14    Main gates to the Burial Grounds.  It was noted that the double gates had recently been damaged so that they do not open and close easily.  The Clerk will arrange repairs.
170/14    Collapsed graves at Goudhurst Burial Grounds.  It was noted that Steve Bryant had done good work in 2013 and the Clerk has plans for two more graves, whose owners can not be traced, to be renovated. There is a 2014/15 budget provision of £500.00 for this work.
171/14    Chequer tree adjacent to the Ashes plots in the Burial Grounds. It was noted that this young tree had suffered from last winter’s wet and windy weather; it is leaning significantly.  The Clerk reported that he had taken advice from a tree surgeon who recommended that the tree be reduced by approximately 20% to reduce the weight on one side.  The cost is £70.00 for this work with arisings removed.
172/14    Christ Church Kilndown grounds maintenance.  It was noted that Mr Mark Sheard has terminated his grounds maintenance contract and the Clerk has invited quotes from other contractors. In the meantime Mr David Denton (Church Warden) has arranged for Mr Corin Muggridge to keep the upper area neat and tidy.   Cllr Clive Roberts reported that the approved work on the trees around the Church will be carried out during this coming Autumn.
173/14    Fees and Charges.  It was resolved that the Fees and Charges from 01 September 2014 for a period of 1 year will be:
Graves:       Exclusive right of burial in an earthen grave       £350.00   to £400.00
                  Interment                                                          £130.00   to  £150.00
                  Approval of Monuments                                 no change   at £110.00
                  Additional inscription                                      no change   at £110.00

Ashes:        Exclusive right of burial in the ashes section      £240.00   to £300.00
                  Interment                                                          £120.00   to £150.00
                  Approval of Memorial Tablets                        no change   at £110.00
                  Additional inscription                                      no change   at £110.00

                  Registration of Change of Ownership                                no change   at   £30.00

It was agreed to recommend to Council that there be no change to the text of the Regulations. 
174/14    It was noted that this will be held on the morning of 18 October 2014 at both Goudhurst and Kilndown.  

BUSINESS and COMMUNICATIONS COMMITTEE
The Chairman of the Business and Communications Committee presented a report dated 03 August 2014:
175/14    Call Flow Solutions.  Following Minute 119/14.  There appears to be some doubt about the broadband speeds available to those in ‘notspots’ and what improvements Callflow Solutions can and will offer.  It was agreed that Council, with Callflow, would carry out a survey by post code of who is receiving what speed across the Parish.  It was resolved that until clear broadband solutions for the whole of the Parish are established, then Council would not want any ‘Launch Event’ to be held.  The Clerk will inform KCC and Callflow Solutions accordingly.
                
GLEBE FIELD COMMITTEE
The Chairman of the Glebe Field Committee reported verbally,
176/14    Glebe Field.   Following Minute 120/14. It was noted that nothing further has been heard from the Diocesan Land Agent to progress the formal lease agreement with Council.  Resolved: that the Clerk is to write to Mr Philip Bell, Diocesan Surveyor and Director of Property Services at Canterbury to gently  enquire about the Diocesan intensions

HIGHWAYS & FOOTPATHS COMMITTEE
The Chairman of the Highways & Footpaths Committee reported verbally:
177/14    Forward Plans.  Following Minute 123/14.  As agreed previously, the Highways & Footpaths Committee will draw up a 3 year plan of projects with costs to be carried out in the Parish.  This would involve the Area Manager of Kent Highways and would enable Council to draw on future KCC budgets, KCC Member funds as well as to better plan the Parish Council budget and precept. 
178/14    B2079 Lady Oak Lane and Bedgebury Road.   Resolved:  that the Clerk will write to our County Member to put two questions:

  • “What needs to happen to reduce the speed limits on B2079 Lady Oak Lane and Bedgebury Road to 30/40 mph?”
  • “Who takes the decision on this matter?”

              
WAR MEMORIAL COMMITTEE
The Chairman of the War Memorial Committee presented the notes of a meeting held on 24 July 2014:
179/14    Fund Raising.  Following Minute 126/14.  It was noted that at 31 July 14 receipts were £12,026 and expenditure £11,674.  There are a few small payments yet to be made. 
180/14    Commemoration Events.  Minute 128/14.  It was noted that the events both on Saturday, 02 August at 10.45 am with around 300 people attending and on Monday 04 August at 10.45 pm when about 200 attended were a great success and went off smoothly.  The weather was good.   The local press and  BBC South East gave the events good coverage.
181/14    War Memorial Fund expenditureResolved: to pay the following:

  • A grant of £100.00 to Mr A D Howard for his expert advice on the Memorial renovation.
  • An annual grant of £50 to the Ex-Servicemen’s Club for electricity to the Memorial lighting and as a recognition of Council’s use of their amenity.
  • Mr Paul Filtness: Repair to the top of one Memorial boundary pillar - £50.00
  • GADS:  tickets for senior citizen’s performance of ‘Oh What a Lovely War’ - £150.00..
  • Mrs Ferdinando:  part cost of catering for the senior citizen’s lunch - £50.00.

182/14    The Chairman proposed a vote of thanks to all who had been involved in this most successful project and this was passed nem con.

YOUTH COMMITTEE
183/14    Junior Park Run.  The Chairman of the Youth Committee introduced Mr Kevin Draper, Families Minister at St Mary’s Church.  Mr Draper explained the background to Park Run http://www.parkrun.org.uk/ and that he is working with that organisation and St Mary’s Church.  The proposal is to start up a Junior Park Run for 4 to 14 year olds based on a 2 km circuit round both Goudhurst Glebes on Sunday mornings. The run will finish before the 10.45 am service at St Mary’s.   TWBC and Sport England or providing £3,000 towards the start up costs and St Mary’s PCC is making a contribution..  It was resolved to approve a grant of £500.00 to this project from the Youth Committee budget.   LG(MP) Act 1976, s19 refers.  This would meet one of Council’s objectives of “supporting the organisation and promotion of recreational projects to occupy and inspire young people in the Parish.”  However the grant is conditional on Junior Park Run Goudhurst obtaining permission from the Diocese of Canterbury to use their land for these events.
184/13    Street Cruizer ProjectNoted that Council has received a letter of 02 July from WRAP Weald Rural Activities Project) seeking financial support for the running of the Street Cruizer Bus, a youth facility. On the Youth Committee’s recommendation it was Resolved not to approve any financial support for the project.  Council had been approached a couple of years ago but declined at that time to be involved because there was nowhere acceptable for the bus to park up in Goudhurst and there were other conditions on the use of the bus that Council could not meet.
 
POLICE AND NEIGHBOURHOOD WATCH
185/14    CCTV Equipment.  It was noted that the CCTV camera at The Vine had failed due to water ingress during a storm.  More or less at the same time the DVR in the Parish Hall control room had failed.  Both dated from 2008 and they have been declared un-repairable.  The original cost had been £11,019.00.  Mr Peter Rolington has been dealing with Chroma Vision (who bought out Striker, the original manufacturers some years ago).  Chroma Vision is a preferred supplier to Kent Police. Resolved:  to approve £595.00 for a replacement ANPR camera and £879.00 for a replacement DVR.
Both items are to be installed on 19 August 2014.   The Clerk is dealing with an insurance claim.
186/14    Anti-Social Behaviour, Crime and Policing Act 2014: Community Trigger.  The Clerk distributed to Members copies of the briefing received from the Kent Association of Local Council in early August 2014.  It was noted that all authorities will be publicising the new Community Trigger. 

PLANNING COMMITTEE  
It was resolved to note the following Decisions from TWBC and agree the Representations:
187/14    DECISIONS
               Due to a breakdown of the new software system introduced with the merger of the Tunbridge Wells, Maidstone and Swale Boroughs back office planning operations,  no decisions were received in July.

188/14    APPLICATIONS
14/01249         Combwell Meadow Farm Rogers Rough Road Kilndown                                                  
                        Retention of and extension to existing mobile home for a forestry/agricultural
                        worker until 31 March 2017
                        Recommend approval
                        The additional information provided allows us to confirm our recommendation
14/500329       12 Morebreddis Cottages Chequers Road Goudhurst                                                        
                        Removal of existing conservatory and construction of a new single storey
                        side extension
                        Recommend approval
                        Subject to the increase in volume complying with policy, Goudhurst Parish Council is content that this application is approved
14/500342       Trowswell Lovers Lane Goudhurst                                                                                  
                        Trees: Cedar (T1) – Remove smaller limbs overhanging nearby outbuilding;
                        Yew (T2) – Reduce and shape by up to 30%
                        Recommend approval
                        Subject to the views of the Tree Officer, Goudhurst Parish Council is content that this application is approved
                        Delegate
14/501215       Granary 30M East of Little Marlingate Bedgebury Road Goudhurst                                  
                        Conversion of the granary into dwelling with extension to form a dining room and associated works, parking, landscaping etc
                        No objection
                        In view of the approval of the extension to the immediately adjacent listed building, extension to this building would seem reasonable, particularly as there is evidence of some former attached structure.   Officers need to assess the financial evidence which the applicant has submitted, in order to reach a judgement as to whether the building should be independently owned and occupied, rather than remain ancillary to the host property.   A highway assessment also should be made to see whether this would lead to an unacceptable number of traffic movements on a bend with limited visibility.
14/501216       Granary 30M East of Little Marlingate Bedgebury Road Goudhurst                                  
                        Listed Building Consent - Conversion of the granary into dwelling with extension to form a dining room        and associated works, parking, landscaping etc
                        No objection
                        In view of the approval of the extension to the immediately adjacent listed building, extension to this building would seem reasonable, particularly as there is evidence of some former attached structure.   Officers need to assess the financial evidence which the applicant has submitted, in order to reach a judgement as to whether the building should be independently owned and occupied, rather than remain ancillary to the host property.   A highway assessment also should be made to see whether this would lead to an unacceptable number of traffic movements on a bend with limited visibility.
14/501207       Spring Wood Lodge Bedgebury Road Goudhurst                                                              
                        Extension
                        Recommend approval
                        Subject to this revised scheme still being compliant with TW policy on volume increase, Goudhurst Parish Council is content that the application is approved.
14/501266       Little Bewl Bridge Farm Hastings Road Lamberhurst                                                      
                        Retrospective:  1.8m close boarded fence on boundary with A21
                        Neutral
                        Officers and highway advisors should determine whether or not the fence should be set further back from the road, in order that some screening with native hedging may be established between the highway and the fence.
14/501693       Jetwells Cranbrook Road Goudhurst                                                                                   
 and 501694     Replacement of existing conservatory; Demolition of chimney breast at ground
                        floor level in more recent infill extension to rear; Remodelling rear elevation
                        at ground floor level with Listed Building Consent
                        Recommend approval
                        Subject to the views of the Conservation Officer, Goudhurst Parish Council is content that the application is approved, but would suggest that the size of the glazed panes on the 4 new pairs of doors on the rear elevation is not in keeping with others on that elevation.   Could the Conservation Officer negotiate a reduction in their size by the introduction of more glazing bars?
                       
REVISED APPLICATIONS
14/01417         Three Chimneys Farmhouse Bedgebury Road Goudhurst                                                 
  and 01418      Demolition of existing porch and construction of a new porch; New glazed external door; Internal alterations and Listed Building Consent
                        Recommend approval
                        Now that the volume of the proposed porch has been reduced, Goudhurst Parish Council is content that this application is approved

APPEALS
13/03404         OS Plot 3417 Blind Lane Goudhurst                                                                               
                        Outline – (Access, layout and scale not reserved) Demolition of former
                        nursery store and erection of detached house and garage, alterations to access and driveway
                        As TWBC will send our comments to the planning inspectorate, there is no need to take further action
13/03016         Elm Tree Summerhill Goudhurst  
                        Demolition of existing bungalow and erection of replacement dwelling house
                        As TWBC will send our comments to the planning inspectorate, there is no need to take further action

PLANNING and HOUSING COMMITTEES JOINTLY
189/14    To record events relating to these two Planning Applications:
               13/03171/MOD106/GM2    Land east of Bankfield Way (Culpepers) Goudhurst
               Variation of S106 Agreement in order to allow a mortgage exemption clause (TW/91/0894 refers)
               13/03298/MOD106/CP3    Land adjacent 4 Shernfold Church Road Kilndown
               Variation of S106 Agreement in order to allow a mortgage exemption clause (TW/91/0613 refers)
Following Minute 131/14.  Resolved that the Clerk is to write to the Head of Planning Services, TWBC as Council has not received a response to a number of outstanding matters arising from the meeting held at the Town Hall on 02 July 2014 between TWBC and Parish Council representatives.

BALCOMBES HILL CAR PARK GOUDHURST
190/14    Balcombes Hill Car Park.   Following Minute 132/14.  It was noted that the Clerk has ‘registered an interest’ in the disposal of the car park and that Council anticipates further negotiation with TWBC..

ACCOUNTS
191/14    It was resolved unanimously that the following payments be made:
3446    AVB Farnfield                                      July 14 pay and expenses                                      £1,107.67
3447    HM Revenue & Customs                      July 14 PAYE and NI                                               £365.54
3448    Grounds Care and General                     St Mary’s mowing contract July 14 + Glebe Field  £1,147.20
3449    Pearson’s Landscapes                           The Plain etc maint – July 14                                    £81.90  
3450    Peter Watkins                                      Christ Church grounds maintenance                         £117.00
3451    Paul and Eileen Landon                        War Memorial Garden maintenance July 14               £80.00
3452    Microshade Business Consultants          Citrix Server inv 7748                                               £51.60
3453    Viking Payments                                  Stationery & laser printer cartridge                          £153.79
3454    David Denton                                      Christ Church Churchyard maintenance                   £242.25
3455    David Denton                                      War Memorial programme printing                           £75.00
3456    Paul Filtness                                         Repair to damaged pillar at War Memorial                 £50.00  
3457    Kevin Fletcher                                     Family Fun Day:  Circus skills programme                £250.00
3458    Agrifactors                                           Chequer Field pitch rolling                                       £240.00
3459    Commercial Services Trading               Lurkins Rise and Chequer Field grounds maint          £548.80
3460    GADS                                                   WW1 Commemoration - GADS show for Pensioners £150.00
3461    Penny Ferdinando                                WW1 Commemoration - catering costs                     £50.00
DDR    BT                                                       Office phone & Broadband Jul – Sep 2014               £138.49
DDR    Veolia                                                  Burial Grounds bin July 14                                        £140.82
           
192/14    Receipts in July 14      
               Burial Board                                                                         £480.00
               Goudhurst War Memorial refurbishment donations               £130.00
               TWBC - Grant to Goudhurst War Mem’l renovation           £200.00
              
193/14    Bank reconciliation to end July 14Noted that Council’s cash book balances total £64,536.56
               of which £351.50 net of expenses is held on behalf of the War Memorials Committee.

APPOINTMENTS AND ELECTORAL VACANCIES
194/14    Following Minute 147/14.  The Clerk reported that he has informed the Returning Officer that there is a vacancy in the Goudhurst Parish Ward.

TRAINING
195/14    Leadership Conference with the Dynamic Councillor Workshop.  Members noted that KALC are holding this event on Friday 12 September at Lenham Community Centre.  Those interested in attending are asked to inform the Clerk
196/14    KALC Finance Conference.  On 17 August at Faversham.  The Clerk will attend this in order to keep up with current legislation.

OPEN AND ACCOUNTABLE LOCAL GOVERNMENT
197/14    Members received a copy of a briefing from KALC on the recent DCLG paper published on 06 August 2014 on ‘Making local councils more transparent and accountable to local people.’

DISCRETIONARY SERVICES TO PARISH COUNCILS
198/14    TWBC Notification dated 05 August 2014 to the Parish Council that the Borough Council will not, from April 2015, be able continue funding discretionary services to the parish councils.  These items include the maintenance of the public lavatories at Balcombes Hill Goudhurst, and the civic amenity vehicle. Since this item was received too late for inclusion on the Agenda for this Meeting, it was only noted by Members.  The Clerk has, however, informed TWBC that Council seeks a meeting with them for further discussions.

DATE OF NEXT MEETING                                                                            
199/14    Monday 08 September 2014.     Parish Council.   7.30 pm in the Jessel Room.   

 ITEMS FOR INFORMATION
200/14    The following items were noted:
-     None were presented.

The Meeting closed at   9.25 pm.

Freedom of Information policy: download policy document (Microsoft Word®)
Clerk to the Parish Council
Anthony Farnfield MBE
clerk@goudhurst.co.uk

www.goudhurst.co.uk
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