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Meeting dates Amenities Committee Burial Board Contact the clerk to the Parish Council The most recent Parish Council minutes and news Housing Committee Listing of current councillors Policing and Neighbourhood Watch Archive of previous 12 months' meetings Committees Highways Committee Meeting dates Amenities Committee Burial Board Contact the clerk to the Parish Council The most recent Parish Council minutes and news Housing Committee Listing of current councillors Policing and Neighbourhood Watch Archive of previous 12 months' meetings Committees Highways Committee

Previous twelve months' meetings 
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GOUDHURST PARISH COUNCIL
Local Government for Goudhurst, Kilndown and Curtisden Green

at The Jessel Room, Goudhurst Parish Hall on Monday 09 June 2014 at 7.30 pm

PRESENT:    Councillors Antony Harris (Chairman), Ed Bates, David Boniface, Philip Kirkby, Ms Amy Kneller, Barry Noakes, Tony Richards, Clive Roberts, Guy Sutton, Stephen Wickham and Mrs Birgitta Wikman.  Borough Cllr Edmund Hastie from 7.45 pm to 8.15 pm
                         
APOLOGIES FOR ABSENCE 
072/14    Apologies for non attendance were accepted from Cllr John Ward (holiday). Also County Cllr Alex King.   

DECLARATIONS OF INTEREST
073/14    None declared.

MINUTES OF THE LAST MEETINGS
074/14    A Member queried Minute 055/14 relating to the approval of expenditure by Council for Goudhurst War Memorial lighting.  It was noted that the funds being spent have been raised by public subscription and held in an earmarked account by Council.  Those giving to the fund are aware that their contribution goes to both the renovation of the Memorial and the lighting and Council considered that the lighting project is ‘best cost’.  
075/14    It was resolved that the Minutes of the meeting held on 12 May 2014, copies of which had been previously distributed to Members, be signed as a correct record.

QUESTIONS FROM THE PUBLIC
076/14    There were no questions from the public.

REPORTS FROM COUNTY AND BOROUGH COUNCILLORS
077/14    No significant matters were reported.
 
AMENITIES COMMITTEE
The Chairman of the Amenities Committee reported:
078/14    Goudhurst Pond - Desilting.  Following  Minute 042/14.  It was noted that a 4th contractor approached by Council had not responded positively so, as previously recorded , two bids had been considered by the Committee.  Contractor ‘A’ had visited Goudhurst again and had discussions with Cllrs Wickham and Boniface on the detail of their quote.  The Amenities Committee propose to meet contractor ‘V’ to discuss their quote in detail as well so as to avoid misunderstandings during the implementation of the contract.  It was resolved to accept the bid of contractor ‘V’ at £23,500.00 (subject to satisfactory discussions on the detail of the specifications).  Any contingency extra payments up to 15% of the contract will be by e-mail approval by Council.  It was noted that, during the work, Council will take into account the interests of Goudhurst Parish Hall as well as nearby businesses and residents.      
079/14    Chequer Field – Legal issues relating to the transfer of the freehold to GPC.    The Clerk has asked the Lawyer (Property) of Mid Kent Legal Services for a date to meet to resolve outstanding issues and awaits a reply.
080/14    Chequer Field ground maintenance..  It was noted that the Clerk had asked Landscape Services to attend to the long grass which is badly in need of a cut.
081/14    Chequer Field pavilion.  The Chairman of the Amenities Committee outlined a provisional proposal that Goudhurst & Kilndown CE Primary School might take on the management of Chequer Field as it is thought they are better able to supervise the cleaning of the pavilion.  Meanwhile it was noted that the Clerk is in touch with the management of Goudhurst United FC about the poor state of cleanliness of the pavilion and the Club’s failure to meet their obligation to keep it clean. 
082/14    Chequer Field planting.   It was resolved to allow a local resident whose property is adjacent to Chequer Field to plant a small shrubbery and maintain it.  The Chairman of the Amenities Committee will monitor the project with a budget of £100.00.
083/14    Landscape Services grounds maintenance contract for 2014/15 at Chequer Field and Lurkins Rise.  It was resolved to approve a 2.5% increase over the 2013/14 contract rates.
084/14    Kilndown Bus Shelter area maintenance.   It was noted that although an invoice for the work has been received it appeared that the contractor had not yet carried out the annual grass and hedge cut with a general tidy up.  The Clerk will check on this. 

BURIAL BOARD
085/14    Christ Church grounds maintenance.  Following Minute 048/14.  It was noted that Mr David Denton had arranged for a local resident to clear the backlog of work in the upper area of the Churchyard until such time as a replacement contractor is appointed.  It was resolved to pay Mr Denton’s invoice for  £204.00 to cover out of pocket expenses for this temporary arrangement.   
086/14    Chequer Tree at Goudhurst Burial Grounds.  This relatively young tree has developed a significant lean and has some die-back of its leaves.  Honorary tree warden, Mr David Edwards, has inspected it and has reported that the lean is due to the very wet ground and the strong winds in its relatively exposed position.  He recommends some reduction of branches on the low side to take off some weight.
               Resolved: that the Clerk will take appropriate action.
 087/14   Goudhurst Burial Grounds gates.  It was noted that Cllr Bates had voluntarily replaced two slats that had been the subject of vandalism.  In addition, it was noted that the double gates for vehicles and the adjoining foot gate are not in the best condition and will probably need replacing in the next couple of years.

BUSINESS and COMMUNICATIONS COMMITTEE
The Chairman of the Business and Communications Committee was not present but submitted a written report to the meeting:
088/14    Call Flow Solutions.  Following Minutes 049/14 and 050/14.  It was noted that an on-site meeting had been held on 16 May 2014 with the Managing Director of Call Flow solutions.  The meeting included a local resident who had submitted a complaint about the position of a proposed new telegraph pole on the north side of the A262 at Tattlebury.  Councillors took into account the need for the pole to be in a direct line of sight with the tower of St Mary’s Church, the local resident’s loss of view over the countryside and that the site is in a Conservation Area.  It was resolved to support the proposal that the proposed position of the pole (Original Location) be moved some 25 yards further east towards a 30 mph speed restriction sign (Alternative Position 2).  It was resolved not to support the establishment of a pole on ‘Tattlebury Triangle’ (Alternative Location 1) because it would be more obtrusive and cable trenching to the cabinet would risk damage the roots of the mature trees.  The Clerk will inform Call Flow Solutions and the local resident accordingly.  

 GLEBE FIELD COMMITTEE
The Chairman of the Glebe Field Committee reported verbally,
089/14    Glebe Field.   It was noted that the Clerk received a phone call from the Diocesan Land Agent to the effect that the Diocese will now proceed to conclude a formal lease agreement with Council relating to the Goudhurst Glebe.  The Clerk has informed our legal adviser accordingly.

HIGHWAYS & FOOTPATHS COMMITTEE
The Chairman of the Highways & Footpaths Committee reported verbally:
090/14    Bedgebury Road Traffic speed and volumes.   It was noted that, on the initiative of the Bedgebury Road Residents Association, Kent Highways had installed devises on the B2079 Bedgebury Road and Lady Oak Lane to measure traffic speed and volumes. However it had been reported that some of the ‘rubber strips’ laid on the highway surface had broken use – it could be that the results of the survey will be invalid.
091/14    Liaison Meeting with Kent Highways.   It was noted that a meeting of some Members of the Highways and Footpaths Committee with Highways’ District Manager, Tunbridge Wells Area will be held on 11 June 2014.
092/13    Overflowing Ditch on B2079 North Road/Summerhill and Ballards Hill.  It was noted that this fault is over 12 months old and several visits by Kent Highways maintenance teams has failed to solve the problem.  The Clerk is following up with Kent Highways.
093/14    The Mirror at the junction of A262 Cranbrook Road and B2084 Chequers Road Goudhurst.   It was noted that Council has been informed that this has been delivered to Highways and awaits installation.
              
WAR MEMORIAL COMMITTEE
The Chairman of the War Memorial Committee presented the notes of a meeting held on 29 May 2014:
094/14    Memorial renovation.  Following Minute 054/14. It was noted that the specified renovation of the Memorial has been completed.  It was resolved to approve Cleverley & Spencer’s final account of £4,872.50 plus VAT.
095/14    War Memorial Garden.  It was noted  that Members of the Committee had met Mr and Mrs Landon on site on 06 June.  They described their plans to bring the garden back to the previous high standard for the 02 August unveiling ceremony.  A box hedge will be planted on the east side.  Other planting will include a mixture of various colourful salvias and lavenders with replacement red and white roses.  The committee agreed with these plans.
096/14    Fund Raising.  It was noted that the fund income stands at £11,471.10 as at 30 May 2014.  The fund is still receiving donations, including monies raised by Cllr Edmund Hastie on his fund raising bike ride.
097/14    Commemoration Events. The restored Memorial will be unveiled by Col Peter Bishop OBE DL.  Other events include a lunch for senior citizens in the Parish Hall organised by the Goudhurst Lunch Club. That will be followed by a performance of ‘O What a Lovely War’ by Goudhurst Amateur Dramatic Society (GADS).  There will be a service at the Memorial to commemorate the start of WW1.

YOUTH COMMITTEE
The Chairman of the Youth Committee reported verbally:
098/14    Family Fun Days:  Goudhurst on 05 August and Kilndown on 14 August.  Following Minute 020/14, Members raised no objection to using the Parish Council grant of £125.00 to both the Goudhurst and Kilndown events for a practitioner of circus skills rather than the previously suggested climbing wall.

PLANNING COMMITTEE  
It was resolved to note the following Decisions from TWBC and agree the Representations:
099/14    DECISIONS
13/01756         The Bell Bedgebury International School Bedgebury Road Goudhurst
Change of use from school and residential accommodation to single residential dwelling with alterations.  Conversion of chapel to single dwelling.
                        Granted permission

100/14    APPLICATIONS
14/01013         Tower Cottage Bedgebury Road Goudhurst      
                        Listed Building Consent: Window in garden wall facing road, roof light in
                        higher position, flue and reposition door to garden (amendment to Listed
                        Building Consent TW/12/02785).
                        Recommend approval
                        Whilst deploring the applicants inability to prepare plans which match his intentions, Goudhurst Parish Council can see no sound reason to refuse this application.
14/01092         Whites Bedgebury Road Goudhurst        
                        Replace existing windows to south elevation and all dormer windows
                        Recommend approval
                        This proposal seeks to return the windows to their original form, but with the introduction of double glazing.   Subject to the views of the Conservation Officer, GPC is content that the application is approved.
14/01093         Monks Summerhill Goudhurst    
                        Demolition of front porch to main house and construction of new glazed link
                        between main house and annexe; Conversion of ground floor of annexe to
                        habitable accommodation; Flat roof to annexe; Installation of weatherboard
                        cladding to annexe.
                        Recommend refusal
                        Whilst recognising that the removal of the modern brick porch would be an improvement, GPC does not believe that the proposed glazed link to the modern garage/annexe is appropriate, particularly after it has weathered.   GPC further questions whether the application is actually complete: (i) there are no plans to indicate the current arrangement of the upstairs of the garage/annexe or what is proposed; (ii) Para. 5.15 of the ‘Justification Statement’ refers to an Appendix C, which does not exist.
14/01096         Grove Place North Road Goudhurst     
                        Listed Building Consent: Extension to dwelling, removal of tanks (completed under existing permission).   Shed (built under existing permission) and new greenhouse.  Amendment/new opening into new from existing. This application  seeks permission for minor amendments to the design already approved. 
                        Recommend approval
                        These are minor amendments which will have no real impact on the Listed Building.   Subject to the views of the Conservation Officer, GPC is content that the application is approved.        
14/01103         Grove Place North Road Goudhurst
                        Minor material amendment: Extension to dwelling, removal of tanks (completed under existing permission).   Shed (built under existing permission) and new greenhouse.  Amendment/new opening into new from existing.  This application  seeks permission for minor    amendments to the design already approved (10/03982 refers). 
                        Recommend approval
                        These are minor amendments which will have no impact on the neighbourhood or the AONB.   Subject to the views of the Conservation Officer, GPC is content that the application is approved.
14/01188         The Coach House Ballards Hill Goudhurst          
                        Two storey extension on west elevation, balcony at first floor level
                        Neutral
                        Whilst understanding why the applicants wish to do the proposed works, GPC is concerned on two issues: i) The increase in volume is considerably more than policy would normally allow; ii) The proposed first floor widows on the east elevation, which incidentally are different on the elevation drawing from the plan drawing, may overlook the neighbour and therefore need to be obscure glazed.
14/01249         Combwell Manor Farm Rogers Rough Road Kilndown   
                        Retention of, and extension to, existing mobile home for a forestry/agricultural worker
                        Recommend approval
                        The applicant has now made formal contractual obligations with the owners of  various parts of the adjacent woodland.   Furthermore his status and competence to carry out  his duties is supported by both Natural England and the High Weald Management Partnership.   In view of these facts GPC mow supports approval of this application.
14/01280         Little Chef London Road Flimwell        
                        Change of use of former Little Chef from A3 to car sales and showroom; landscaping works
                        Recommend approval
                        Since this proposed use will involve less motor activity than previous uses as a filling station or a roadside café, Goudhurst Parish Council (GPC) is content that it is approved.   GPC suggests that conditions should be imposed to control the type, timing and direction of lighting, in the interests of highway safety.
14/01317         3 Flimwell Close Flimwell                      
                        Two storey side extension and rear dormer
                        Recommend approval
                        An acceptable scheme, subject to conditions to ensure that materials and colour match existing.
14/01364         Oast Cottage Risebridge Farm Ranters Lane Goudhurst  
                        Conversion of the upper floors of Risebridge Oast House from 4 self-contained
                        residential dwellings to a single dwelling. 
14/01370         Oast Cottage Risebridge Farm Ranters Lane Goudhurst  
                        Listed Building Consent:  Conversion of the upper floors of Risebridge Oast House from 4 self-contained residential dwellings to a single dwelling. 
                        Neutral
                        As there are no proposed external alterations, other than the erection of a gantry which is a normal oast house feature, GPC sees no harm from a visual standpoint, but is unaware of the policy implications of reducing 4 very modest self-contained residential units to a single one.
14/01414         Wagtail Farm Jarvis Lane Goudhurst     
                        Externally clad bungalow with facing brick
                        Neutral
                        Goudhurst Parish Council (GPC) is concerned at the feasibility of this proposal.   How can footings for the proposed brickwork be installed without removing the mobile home?   How will the roof be modified and how will the windows be treated?   If officers are minded to approve, GPC suggests that the bricks should be reclaimed bricks in order to limit the impact of the proposal.
14/01282         Little Chef London Road Flimwell                                                                  
                        Advertisement: 1 No. internally lit pole mounted sign;  1 No. externally illuminated fascia sign
                        Recommend approval
                        Whilst recommending approval, Goudhurst Parish Council believes that illumination of the signs should be subject to an appropriate time condition (eg. only when premises are open), in order to avoid unnecessary distraction of passing motorists and to minimise light pollution.
14/01305         Bethany School Jarvis Lane Goudhurst                                                              
                        Single storey swimming pool enclosure with associated external works
                        Recommend approval
                        Following careful consideration of this application, with input from some local residents, Goudhurst Parish Council supports the provision of an enclosed swimming pool facility at Bethany School, subject to the following:
•     In order that the visual impact in the AONB is mitigated, the proposed log cabin should be stained in an appropriate middle brown colour to blend with the area;
•     The use of the pool should be by Bethany School only, but consideration should be given to allowing use by the immediately adjacent primary schools (Goudhurst and Kilndown, Marden and Colliers Green) from Monday to Friday during term time only.   Such limited outside use should have minimal impact on the local traffic volumes and would protect the local residents from increased disturbance at weekends;
•     Commercial use of the facility should be prohibited but it is reasonable to allow a charge to be made to outside Primary Schools for the provision of the necessary supervision by qualified life-saving staff.   Unlimited outside use would raise all the concerns which the recent Astro Turf pitch application caused.
14/01402         Bedgebury Visitor Centre Bedgebury Road Goudhurst                                         
                        Extension to education room, café and kitchen together with additional footpaths
                        and landscaping
                        Recommend approval
                        Whilst recommending approval of the improvement/expansion of the visitor facilities, Goudhurst Parish Council (GPC) would express some concern that the re-routing of cyclists away from the proposed service access will lead to increased conflict between pedestrians and inconsiderate cyclists who wish to use the shower facilities.   GPC would prefer to see the service access widened sufficiently to allow continued use of this access by cyclists as well as service vehicles, with, if deemed necessary, a physical barrier to separate the two uses.
14/01417         Three Chimneys Farmhouse Bedgebury Road Goudhurst                                    
                        Demolition of existing porch and construction of new porch; New glazed external
                        door; Internal alterations. 
14/01418         Three Chimneys Farmhouse Bedgebury Road Goudhurst                                    
                        Listed Building Consent: Demolition of existing porch and construction of new
                        porch; New glazed external door; Internal alterations. 
                        Recommend refusal
                        Goudhurst Parish Council believes that the scale of the proposed new porch and access area is not in keeping with the farmhouse and will be seen as a dominating feature.   Could the Conservation Officer negotiate a more modest proposal.
14/01419         Bricklayers West Road Goudhurst                                                                      
                        Demolition of garage and construction of replacement garage. Repairs to brick
                        garden wall.  Internal alterations comprising of skirting in sitting room and
                        replacement with 25 x 175 mm nom torus skirting, removal of oak post and
                        brick plinth and strengthening works to existing beam.  Replacement of render
                        to chimney. 
14/01420         Bricklayers West Road Goudhurst                                                                      
                        Listed Building Consent: Demolition of garage and construction of replacement
                        garage. Repairs to brick garden wall.  Internal alterations comprising of skirting
                        in sitting room and replacement with 25 x 175 mm nom torus skirting, removal
                        of oak post and brick plinth and strengthening works to existing beam. 
                        Replacement of render to chimney. 
                        Recommend approval
                        Goudhurst Parish Council supports the replacement garage, but does not believe that the plans give sufficient detail with regard to the proposed removal of the oak post and strengthening works to the existing beam.   The Conservation Officer should seek additional information before approval is granted.
14/01533         Garden Cottage North Road Goudhurst                                                              
                        Part demolition of existing single storey side building with proposed two-storey
                        Side extension
                        Recommend approval
                        Goudhurst Parish Council believes that this revised scheme is a considerable improvement on the withdrawn scheme
                       
13/03171         Variation of S106 Agreements.  Members expressed disagreement with the TWBC planning  
and 13/03298   decision to grant a variation to the S106 Agreements that apply to Housing Association properties in Culpepers, Goudhurst and land adjacent to Shernfold, Kilndown.  It was resolved that the Clerk will submit a paper (approved by Planning Committee Members) outlining Council’s objections to TWBC Head of Planning Services.

101/14    New Planning procedures.  It was noted that the Tunbridge Wells, Maidstone and Swale Borough administrative teams are merging.  In future the parish council will be dealing with Mid Kent Planning Services.

GOUDHURST & KILNDOWN PARISH MAGAZINE
102/14    The Parish Magazine Circulation.  Following Minute 064/14.  It was noted that by Minute 292/13 Council had approved expenditure of £700.00 for printing of extra copies of the Parish Magazine.
               However, the April edition (44 pages) had cost Council £350.00 and the May edition (48 pages) £391.25. The June edition may again cost £391.25 so total expenditure to the Council’s account is £1,133.00.  It was resolved to approve total expenditure of this project to a maximum of £1,140.00. 

ACCOUNTS
103/14    It was resolved unanimously that the following payments be made:
DDR    Southern Electric                                 Chequer Field pavilion energy                                  £172.12
3414    AVB Farnfield                                      May 14 pay and expenses                                     £1,161.81
3415    HM Revenue & Customs                      May 14 PAYE and NI                                              £365.54
3416    Grounds Care and General                     St Mary’s mowing contract May 14 + Glebe Field £1,876.80
3417    Complete Weed Control                      Weed control at St Mary’s and Christ Church          £276.00  
3418    Complete Weed Control                      Weed control Chequer Field                                     £171.00
3419    David Denton                                      Christ Church Churchyard maintenance                   £204.00
3420    Paul and Eileen Landon                        The Plain water trough planting May 14                    £59.98
3421    Richard Crumpling                               Maintenance Kilndown bus shelter area                      £40.00
3422    Arthur King CPFA                               Audit 2013/14 Accounts                                          £350.00
3423    Goudhurst PCC                                     Hire room for Hop Pickers Line committee meeting £13.00
3424    Zurich Municipal                                  Council’s Insurance 2014/15                                    £908.11
3425    Microshade Business Consultants          Citrix Server inv 7610                                               £51.60
3426    Microshade Business Consultants          Citrix Server inv 7653                                               £51.60
3427    RBS Software Solutions                        Alpha software maintenance 2014-15                      £130.80
3428    More Ideas Design                                Goudhurst in Bloom flyers                                          £79.20
3429    Cleverley & Spencer                            G’hurst War Memorial refurbish final paym’t       £5,847.00  
3430    David Denton                                      Extra Parish Magazine printing                                £350.00
3431    Goudhurst Parish Hall                           Meeting room hire Apr – Sep 14                              £375.00
3432    Pearson’s Landscapes                           The Plain etc maint – May 14                                   £81.90
DDR    Veolia                                                  Burial Grounds bin May 14                                       £140.82

104/14    Receipts in April 14      
               Burial Board                                                                      £2,240.00
               Goudhurst War Memorial refurbishment donations               £875.00
               Precept 1st half 2014/15                                                 £28,224.00

105/14    Bank reconciliation to end May 14Noted that Council’s cash book balances total £82,694.91
               of which £10,476.10 (£5,481.50 net of expenses)  is held on behalf of the War Memorials Committee.

ANNUAL ACCOUNTS 2013/14 and AUDIT
106/14    Resolved:  To approve the Internal Audit Summary Report, which had been copied to Councillors with the Agenda papers for this meeting.
               Resolved:  To approve the Annual Accounts for 2013/14 as presented, and that the Chairman and the Clerk should sign off Section 1 – the Statement of Accounts, and Section 2 – Annual Governance Statement of the Annual Return, and that the Clerk should send the completed Annual Return with the necessary attachments to the Audit Commission to meet the agreed target date. 
107/14    Resolved:  To pay Mr Arthur Kings fee of £350.00 for auditing Council’s 2013/14 Accounts.
108/14    To appoint an Internal Auditor for Council’s 2014/15 AccountsResolved:  To appoint Mr Arthur King CPFA to carry out the Independent Internal Audit of Council’s 2014/15 Accounts.  However, it was noted that Mr King may not available as he plans to retire. In which case the Clerk will refer to Council.

DATE OF NEXT MEETING                                                                            
109/14    Monday 14 July 2014.     Parish Council.  The Jessel Room, Goudhurst Parish Hall at 7.30 pm.   

ITEMS FOR INFORMATION
110/14    The following items were noted:
The Clerk will be away from 23 June to 28 June.  

The Meeting closed at   9.15 pm.

Freedom of Information policy: download policy document (Microsoft Word®)
Clerk to the Parish Council
Anthony Farnfield MBE
clerk@goudhurst.co.uk

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